Privacy Policy

Data We Collect

When you access or use Ninja Doc's website, Installer, or Software, we may collect and process the following categories of information.

Non-Personal Data

Non-Personal Data is information that does not identify you as an individual and cannot reasonably be linked back to you. This may include aggregated or anonymized technical information such as:

• Operating system type and version
• Device characteristics and general configuration
• Language preferences and general performance metrics

This information is typically collected automatically and is used to help maintain, improve, and optimize the operation of our services.

Personal Data

"Personal Data" refers to information that can directly or indirectly identify an individual, such as an IP address or certain online identifiers. Where Ninja Doc processes Personal Data, it does so in accordance with applicable GDPR principles, including data minimization and purpose limitation. Such processing may include:

• Processing online identifiers required for the functionality, security, and operation of the Installer and Software.
• Using contact details you provide when you contact us for support, inquiries, or other communications.
• Obtaining explicit consent where required by law before processing specific categories of data.

What Data Will Be Collected

Ninja Doc and its service providers may collect online identifiers (for example, IP addresses) when you interact with our website, Installer, or Software. These identifiers are used to support proper operation, security, analytics, and, where applicable, advertising-related purposes.

We may also collect technical and contextual information such as timestamps, device type and version, language and regional settings, and referral or traffic source data. This information helps us monitor service performance, diagnose issues, and improve user experience.

In order to provide you with the services, we will also process the information included in the documents you have uploaded to Ninja Doc. When using the software, this information and these documents will be processed on your device and will not be sent to our servers.

In addition, Ninja Doc may process search-related information, including search queries you submit through your default search engine while using our services. This data may be:

• Shared with the relevant search provider in order to return search results corresponding to your query.
• Analyzed to help verify that interactions originate from real users and not automated systems, bots, or fraudulent activity.

Once these purposes are fulfilled, search-related data is anonymized by removing identifying elements and may be stored in aggregated form.

Legal Basis for Data Processing (GDPR)

Under the GDPR, Ninja Doc relies on one or more of the following legal bases to process Personal Data:

• Legitimate Interests – To ensure the availability, stability, security, and proper functioning of our services.
• Contractual Necessity – To process search queries and provide search results or other features that form part of the services you requested.
• User Consent – Where applicable law requires explicit consent for specific processing activities.

Categories of Personal Information Collected & Shared

During the preceding twelve (12) months, Ninja Doc may have disclosed the following categories of Personal Information for business or operational purposes:

• Category A: Identifiers, such as IP addresses and online identifiers.
• Category F: Internet or browsing-related data, including limited behavioral and usage information.

Personal Information may be shared with the following categories of third parties:

• Service Providers – Vendors and contractors that support hosting, infrastructure, maintenance, or functionality of our Software.
• Analytics Partners – Entities that assist us in measuring performance, usage trends, and service improvements.
• Business Affiliates – Partners involved in areas such as fraud prevention, security, advertising, or revenue attribution, where applicable.

If you wish to opt out of cross-contextual or interest-based advertising, you may use industry-provided opt-out mechanisms, including those offered by:

• Digital Advertising Alliance (US)
• Digital Advertising Alliance (Canada)
• Digital Advertising Alliance (EU)
• Network Advertising Initiative

Please note that opting out through these mechanisms does not necessarily eliminate all personalized advertising, as other companies may continue to process data independently of Ninja Doc.

Data Sharing Practices

Ninja Doc does not sell Personal Data. However, we may share information in limited circumstances, including:

• Service Providers – To enable the operation and support of our Software (including search feed providers), subject to contractual obligations and confidentiality requirements.
• Legal and Regulatory Obligations – Where disclosure is required by applicable law, regulation, legal process, or governmental request.
• Corporate Transactions – In connection with mergers, acquisitions, restructuring, or similar transactions, subject to appropriate safeguards.
• User Consent – Where sharing requires your explicit approval, which will be obtained in advance.
• Security and Fraud Prevention – Where certain identifiers are shared to help detect, prevent, or investigate security incidents or fraudulent activity.

Data Security Measures

We implement reasonable technical and organizational measures intended to protect Personal Data against unauthorized access, loss, misuse, alteration, or disclosure. However, no system or transmission method can be guaranteed to be completely secure.

If you believe that your information has been accessed or used in an unauthorized manner, please contact us promptly at [email protected].

Your Rights & Choices

Depending on your jurisdiction and applicable law, you may have the right to:

• Access and review the Personal Data we hold about you.
• Request correction or deletion of inaccurate or outdated information.
• Object to, or request restriction of, certain data processing activities.
• Withdraw consent where processing is based on consent.
• Lodge a complaint with a competent data protection or supervisory authority.

Requests will be handled in accordance with applicable legal requirements, and we may request additional information to verify your identity.

Data Retention

We retain Personal Data only for as long as necessary to fulfill the purposes described in this Policy, comply with legal and regulatory obligations, or maintain an ongoing relationship with you.

Personal Data may be retained for longer periods where:

• Required by applicable legal, tax, or regulatory obligations;
• Necessary to maintain accurate records in connection with disputes, claims, or audits; or
• There is a reasonable anticipation of litigation or enforcement activity.

In some cases, data may be anonymized or aggregated so that it can no longer be associated with an identifiable individual. Such information is no longer treated as Personal Data under this Policy.

Children's Privacy

The Ninja Doc Installer and Software are not intended for use by children under the age of 16. We do not knowingly collect Personal Data from children under this age.

If you believe that a minor has provided us with Personal Data, please contact us at [email protected]. Upon verification, we will take appropriate steps to delete such information in accordance with applicable law.

Policy Updates & Modifications

We may update this Privacy Policy from time to time to reflect changes in legal requirements, our services, or internal practices. The "Last Updated" date at the top of this document indicates when it was most recently revised.

We encourage you to review this Policy periodically to remain informed about how your information is handled.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

[email protected]